Game of Rugby

School Rugby Management

For School Administrators

One system for your whole rugby programme.

A quick guide to how Game of Rugby works for the administrator who runs school rugby: what you set up, what you control every week, and what it gives back to your school.

Set up once, run the season

Five steps take you from a sign-up to a working season. Most schools complete the first three in a single sitting.

Sign up as an Administrator, choose your school (or add it if it is not listed) and submit. Your account is reviewed and activated before it goes live. Administrator accounts are free.

Why it matters: the school owns its data from day one — nobody else holds your records.

Complete your organisation profile

Add your crest or badge, abbreviation, city, province and primary colour. Once uploaded, the crest is applied automatically to your players and match cards across the platform.

Why it matters: your crest and colours carry through every team sheet, match card and public page without anyone touching a design file.

Invite your coaching staff

From Manage Team, invite each coach or team manager by email and tick the age groups they run (U13 to U19). You can also add a staff member without sending the invite yet, so squads can be planned before they sign up. They show as Active once they join.

Why it matters: access is limited by age group, so each coach works with their own team and nothing else.

Load your players

Build the roster for each age group with names, date of birth, positions, height, weight, photo and season. Players can also register themselves and request to join your school — you decide which requests are approved.

Why it matters: one record per player, season after season, instead of a spreadsheet per coach.

Schedule the season and capture results

Create fixtures as tournaments, festivals, friendlies or derbies, with age group, team rank, date, kickoff and venue. Capture the score and match events on the day.

Why it matters: the score is typed once and published everywhere: match log, standings, rankings and the public site.

What you control

Everything below is yours as an administrator, in one login.

Dashboard Your season at a glance — upcoming fixtures, recent results, player numbers and requests waiting on you.

Players Every age group's roster, with each player's full record and season history behind the name.

Fixtures & Results The full schedule, score capture, match reports, tournament logs and standings.

Game Day Squads & Tour Squads Named team sheets — starting XV, replacements, jersey numbers and staff — kept per fixture, so selection history is never lost.

Training & Medical Training sessions, fitness testing and medical records for your players, visible only to your staff.

Manage Team Coaches and team managers per age group, including those still to accept their invitation.

Approvals Requests from coaches and team managers to join your school. Approve or decline in one screen.

Organisation Settings Your crest, colours and organisation details as they appear across the platform and the public site.

What your school gets

One source of truth

One player record, one schedule, one set of results. Staff stop reconciling their own versions of the season.

Match day without the paperwork

Squads, scores and team sheets are captured as the game happens, so nobody re-types results into a spreadsheet afterwards.

Continuity between coaches

Rosters, selections and results stay with the school, not with a coach's notebook — a new coach starts informed.

Duty of care on record

Medical notes, injury status and training loads sit with the player, restricted to your own staff.

A public shopfront

Your school gets its own page with crest, news and events, alongside fixtures, results, live matches and rankings that parents already search for.

Reputation and recruitment

Player cards, school rankings and season champions put your programme in front of provincial selectors, clubs and other schools.

Who does what

One school account, with each person given the access their role needs.

Administrator

Sets up the school, staff, players and fixtures. Approves who joins. Owns the organisation settings.

Coach / Team Manager

Runs the age groups assigned to them: roster, squads, match-day capture, training and medical notes.

Technical Table

Optional match-day official who captures live scores and match events while the game is running.

Player

Maintains their own Player Card, photos, video links and scouting availability.

Parent

Linked to their own child only: matches, stats and medical updates.

Getting started

1. Register at gameofrugby.com as an Administrator and select your school.
2. Once approved, upload your crest and invite your first coach.
3. Load one age group's roster and one fixture — you will have a working team by the end of the week.

For a walkthrough with your staff, contact the Game of Rugby team and we will set up a session for your school.